Emily-Outing Snowbirds
Meeting Minutes
March 6, 2010
Narrows Bar & Grill
Call to order
President Scott Eppen called the meeting to order at 9:00am
Review of February 6, 2010 meeting minuets
Scott Eppen reviewed the key points of the February meeting and John Gronholm made a motion to accept the minuets as written. Eric seconds the motion and it passed.
Crow Wing County Trail Association meeting minuets
Scott Eppen reviewed the main points of the association meeting held February 8, 2010. In Addition, Scott reviewed an email message from MnUSA President Keith Twombly concerning an update to the Snowmobile Dedicated Fund. The proposed reduction to the fund as part of the Governor’s Supplemental Budget has been withdrawn leaving the fund intact for next year.
Treasure Report
Shirley Gronholm reported receiving two payments from Cass County and payment from Crow Wing County Trail Association for raffle tickets. She reported working with a local accountant to complete tax work which is due June 15, 2010. In addition to the monthly financial reports Shirley provided a new spread sheet report showing planned budget to actual expenses. Scott Eppen thanked Shirley for the work she did to complete this new report and attendees provided positive feedback also. John Gronholm motioned to accept the treasures report George Pepek second and the motion passed.
Trail Report
John Gronholm reported the trails are 20-30% dirt and along roads it is mostly dirt. Grooming has been suspended until further notice. John also reported our trails passed audits by Cass and Crow Wing Counties with recommendations to add signage in several locations.
Scott Eppen reported attending the MnUSA legislative reception along with club Vice President Doug Johnson. They received an update to the Snowmobile Dedicated Fund issue as reported in the treasure report and received update on MnUSA priorities for next year
Equipment
Reviewed the grant issue noting the grant notifications are usually sent out in June. John Gronholm recommends replacement of our oldest drag even if our grant request is denied. John also recommends have a local shop build a new drag using some parts of the old drag. The board will need to address the issue after grant notices are received.
Sign Posts
Scott Eppen discussed an opportunity to purchase new sign posts at a reduced price. After discussion, Paul Fleming made a motion to purchase 400 – 6ft posts and 200 – 8ft post. Pricing is $4.34 and $4.90 respectively. Eric seconds the motion and it passed. Scott to arrange for purchase and delivery.
Action Items
Scott reviewed the current action item list and requested the list be updated and distributed on a monthly basis.
Web Site
John Gronholm reported sending updates on trail conditions but the web site was not updated. Scott will follow up with to address the issue.
Social Committee
Scott reported everyone participating in the Michigan trip and the trail ride to Grand Rapids had good times. A discussion about future social events included a club event at the shed including cleaning of the shed, the annual fish fry and an open house. The social committee is looking for input for new club events so please contact, Mary Eppen, Perki Pepek, Bonnie Bares or Doug Johnson if you have suggestions.
Propane Contract
Paul Fleming reported issues with Ferrell gas are being discussed with their manager in Crosby. Paul stated the current proposal is to top off all club member participants’ tanks at the contract price but future fills would be at current market rates. Also all outstanding charges would be adjusted to the original contract price. This is a tentative proposal and has not been confirmed
Board Meeting
The discussion on scheduling the next board resulted in setting a date in June after the grant notices are received.
Next Meeting
Next meeting is April 10, 2010 starting at 9:00am at the Narrows Bar & Grill
